Association for Gerontology in Higher Education
Thursday, May 17, 2012
...Globalizing Education on Aging
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Planning for a Successful SessionHome > Annual Meeting > Planning for a Successful Session February 28, 2012
The 39th AGHE Annual Meeting and Educational Leadership Conference
Waves of Change: Charting the Course for Gerontology Education
Thursday, February 28 - Sunday, March 3, 2013 Hilton St. Petersburg Bayfront 333 First Street South St. Petersburg, Florida Planning for a Successful Session
Know your audience and tailor your presentation to them. Educators, clinicians, administrators, researchers, and students share their experiences, expertise, and innovations regarding teaching and learning about aging and older persons.
o Organize your material so it will be presented in a logical and interesting manner.
o State the program objectives and how you will meet the objectives.
o Separate complex concepts into several smaller ones and focus on one concept at a time.
o Integrate audiovisual aids and handouts into your presentation to enhance and support it.
o Summarize important points at the end of each segment of the presentation.
o Cover your material in the time allotted with sufficient time for questions and answers.
o Rehearse your presentation until you feel comfortable. Do not read from a piece of paper, highlight rather than read information from your presentation.
o Encourage audience participation.
Although you may have done many presentations, it is helpful to give yourself adequate planning time so that the session will be a learning experience for each attendee. Over the years, the most frequent reasons for negative evaluations have been:
o Audiovisual aids insufficient; hard to read or understand; or poor quality.
o Too much focus on theory without relating it to practical problems and solutions.
o Too much time devoted to minor points or details which are of little interest to the audience.
o Scope too broad with no time for effective discussion of individual topics.
o Poor organization or out of date material.
If you are making an oral presentation, remember that an 8 ½” x 11” page (typed, double-spaced with a 1” margin) contains approximately 250 words. Six pages of this length can be reviewed in 12 minutes by most speakers. When speaking, talk loudly and clearly into the microphone!
How to Set Up Your Poster
Click here for a pdf with helpful tips on your poster, including an example.
Addressing Questions from the Audience
Questions usually fall into one of two categories: 1) questions asked to clarify ambiguities in your presentation; and 2) questions asked to assist the attendee in solving a certain problem. The first type of question should be answered immediately. The second type may be postponed until the Q & A portion of your presentation (or to a private discussion after the session if you feel it is appropriate).
Repeat questions before answering them so that the entire audience can hear. This will make your answer meaningful to the entire audience.
Developing Handouts
AGHE does not require or collect presentation slides or meeting handouts. You are more than welcome to make handouts (i.e., articles, outlines, copies of presenters’, etc.) available to meeting attendees. Be sure to include your contact information so you can be reached after the meeting.
We are unable to reproduce, ship, or deliver to your session(s) any handouts you intend to share with your audience. In addition, we are unable to reimburse you for the cost of reproducing your handouts.
Developing Legible Materials
o Use font sizes of 38 through 44. The type size on overheads should be large enough to read in a room for up to 100 people.
o Double space between each line of text.
o Lettering should be bold, plain, and include a combination of upper and lower case letters.
o In the case of slide presentations, tables and graphs should be prepared specifically for projection. Those duplicated from publications seldom make good presentation. For graphs, draw the axels lighter than the data lines.
AUDIO-VISUAL Equipment
For every symposium and paper session, AGHE will provide the equipment listed below. Individuals who wish to use additional equipment must arrange for it at their own expense. Should problems arise with audio-visual equipment during your presentation volunteers will be available to coordinate proper assistance.
***Please note: AGHE does not provide computers for paper or symposia sessions. It is the responsibility of the presenter to bring his or her laptop for presentation***
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